IREAP Library

Reservation Policies

Booking and check-in policies are listed in the details section of each space. Please read and be aware of them.

If “Booking Requires Approval” is listed, your booking is incomplete until you receive email confirmation that the booking has been approved.

General Rules & Responsibilities

  • You must be a current UMDCP faculty, staff, or student with a valid UMD ID.
    • If you book a space for someone outside the University, you are personally and financially responsible for their conduct.
  • Booking names cannot contain obscene, racist, or offensive content.
  • You must add your Faculty Advisor if you are a student.
  • As soon as you know your event will not be held, cancel the booking.
  • Do not remove or add furniture to the space.
    • If you do bring any additional furniture, be sure to return it to its original location.
  • Use only dry-erase markers on the whiteboards.

You must clean all spaces after use. Failure to comply with the following will result in a minimum fee of $200.00:

  • Wipe down whiteboards.
    • Only use a microfiber cloth, felt eraser, or water to clean the whiteboard. Never use an alcohol-based spray. It will irrevocably damage the board.
  • When cleaning supplies are provided, you should use them to wipe down equipment, tables, and credenzas.
  • All trash and recyclables generated during the booking must be disposed of properly.
    • Dumpsters are located on the side of each building.
  • The space is to be returned to its default configuration, including but not limited to tables, chairs, equipment, windows, blinds, door locks, and lights.
    • If the space is left in disarray and/or a non-standard configuration, or the in-room equipment is non-operational or missing after the booking, you may be charged a substantial fee and may be denied future bookings.

IT and A/V assistance and equipment may be requested through the EIT Help Desk during regular business hours (8:30 a.m. to 4:30 p.m., Monday through Friday).

  • Please contact EIT before booking if you require IT or A/V assistance or equipment after hours or on the weekend.

To request the following services, forward the room confirmation, and list of services wanted to the EIT Help Desk (eit-help@umd.edu):

  • Microphone(s)
  • Phone

Add DETS (dets-support@umd.edu) to your forward if requesting the following services:

  • Video Recording Services
    • First Hour $100, Every Additional Hour $50

Contact Information

Contact Information
Contact Name Email Phone Department
Meredith Pettit mpettit1@umd.edu 301-405-4951 IREAP

Make a Reservation

Make a Reservation
Room Number Capacity Building Maps Reserve Room
ERF 1206 8 Energy Research Facility Reservation Form

IREAP:  Institute for Research in Electronics and Applied Physics

Contact Taylor Prendergast, 301-405-4951 with questions or to make a reservation request.
*** If the conference room is booked, please see the list of other conference room spaces.