Kay Boardroom (1111)

Reservation Policies

Booking and check-in policies are listed in the details section of each space. Please read and be aware of them.

If “Booking Requires Approval” is listed, your booking is incomplete until you receive email confirmation that the booking has been approved.

General Rules & Responsibilities

  • You must be a current UMDCP faculty, staff, or student with a valid UMD ID.
    • If you book a space for someone outside the University, you are personally and financially responsible for their conduct.
  • Booking names cannot contain obscene, racist, or offensive content.
  • You must add your Faculty Advisor if you are a student.
  • As soon as you know your event will not be held, cancel the booking.
  • Do not remove or add furniture to the space.
    • If you do bring any additional furniture, be sure to return it to its original location.
  • Use only dry-erase markers on the whiteboards.

You must clean all spaces after use. Failure to comply with the following will result in a minimum fee of $200.00:

  • Wipe down whiteboards.
    • Only use a microfiber cloth, felt eraser, or water to clean the whiteboard. Never use an alcohol-based spray. It will irrevocably damage the board.
  • When cleaning supplies are provided, you should use them to wipe down equipment, tables, and credenzas.
  • All trash and recyclables generated during the booking must be disposed of properly.
    • Dumpsters are located on the side of each building.
  • The space is to be returned to its default configuration, including but not limited to tables, chairs, equipment, windows, blinds, door locks, and lights.
    • If the space is left in disarray and/or a non-standard configuration, or the in-room equipment is non-operational or missing after the booking, you may be charged a substantial fee and may be denied future bookings.

IT and A/V assistance and equipment may be requested through the EIT Help Desk during regular business hours (8:30 a.m. to 4:30 p.m., Monday through Friday).

  • Please contact EIT before booking if you require IT or A/V assistance or equipment after hours or on the weekend.

To request the following services, forward the room confirmation, and list of services wanted to the EIT Help Desk (eit-help@umd.edu):

  • Microphone(s)
  • Phone

Add DETS (dets-support@umd.edu) to your forward if requesting the following services:

  • Video Recording Services
    • First Hour $100, Every Additional Hour $50

Additional Rules & Responsibilities

  • Priority is given to meetings or events sponsored by the President’s Office, the Dean’s Office, and the School of Engineering.
    • Meetings and events sponsored by other units within the University of Maryland College Park are scheduled on a first-come, first-served basis.
  • Card swipe access will be granted to your University ID.
  • Student organizations wishing to use reservable spaces must procure sponsorship from an advisor, faculty member, or staff member within their department.
    • The sponsor must book the space on behalf of the student organization.
    • By booking the space, the sponsor agrees to assume responsibility for the meeting/event and will be held to the rules and restrictions within our policies.
  • If you or your group would like to reserve a space in the Kim Engineering Building during weekend hours, please contact the Dean’s Office at clarkschooldeanevents@umd.edu
  • Any furniture required for hallway use (such as registration tables) must be provided by the individual holding the meeting/event or by Facilities Management.
  • A KFS Number is required for all reservations
  • You must book spaces at least two business days in advance.
  • Cancellations must be made at least 24 hours before the scheduled start time.
  • Holds are not permitted.
  • Classes are not permitted.
  • Using trash cans or chairs to prop open doors is not permitted.
  • Thumbtacks, staples, or adhesives are prohibited on walls, doors, or other painted surfaces anywhere within or around the building.
  • Alcoholic beverages are prohibited unless provided and served by Dining Services or a Dining Services-approved vendor. Please visit dining.umd.edu/catering for more information.
  • Unless otherwise stated, food and beverages are permitted. Please see General Rules & Responsibilities for waste removal instructions.
  • Please visit https://www.president.umd.edu/chalking-guidelines for sidewalk chalking guidelines.

Contact Information

Contact Information
Contact Name Email Phone Department
Event Admin clarkschooldeansevents@umd.edu 301-405-8335 Dean's Office

Make a Reservation

Make a Reservation
Room Number Capacity Building Maps Reserve Room
KEB1111 23 Jeong H. Kim Engineering Reservation Form


Kay Boardrooms

  • There are 16 tables in an open “U” shaped configuration and 50 chairs available.
  • Capacity 60
    • The standing capacity of 98.
  • Do not move the podium. If you wish to have it relocated, please submit a request to eit-help@umd.edu at least 48 hours before your booking.
  • Only Facilities Management may remove furniture from the room.
  • Any event held after 12 p.m. must remove all trash or contact Housekeeping prior to event at (301-405-2222)

1107/1111 Kim Engineering Building

  • Capacity 60
  • Check-In Not Required
  • 2 Month Advanced Booking
  • Recurring Events Not Allowed
  • Configuration
    • Conference (Default)
  • Food & Drink Allowed

*** If the conference room is booked, please see the list of other conference room spaces.


Zoom Capable: 
AV Notes: 
PTZ Camera in rear of room