Policies and Procedures for the A. James Clark Hall (AJC) Reservable Spaces
The reservable spaces within AJC are the Forum, Overlook and Memorial conference rooms. They are available for use only by individuals or organizations within the University of Maryland College Park.
First priority is given to meetings or events sponsored by the President’s Office, Dean’s Office, and the School of Engineering. Meetings and events sponsored by other units within the University of Maryland College Park are scheduled on a first come, first served basis.
RESERVATION POLICIES (Failure to comply with the following policies may result in fees (up to $100.00) to your department and/or the inability for the responsible party to make subsequent reservations.)
Reservations
In order to reserve a room in Clark Hall, a Faculty or Staff member must complete the Reservation Form prior to the intended meeting/event. A departmental KFS number must be provided; accounts will only be charged in instances when policies are not followed.
Requests for the room must be submitted at least 72 hours in advance of the meeting/event date.
Classes are not permitted within the reservable spaces, Any class scheduling must be done through the University Scheduling Office.
Student Use
Students or student organizations who wish to use the reservable spaces must procure sponsorship for their meeting/event from an advisor, faculty member, or staff member within their department. The sponsor must then fill out the form on behalf of the student or student organization. By filling out the form, the sponsor agrees to assume responsibility for the meeting/event and will be held to the rules and restrictions within our policies.
Advance Reservations
Meetings/events may be scheduled up to 6 months in advance. Exceptions to this rule include Clark School colloquiums, seminars, and lectures (recurring meetings, such as general body meetings, do not fall into this category)
Holds and Cancellations
Holds - NOT PERMITTED
Cancellations of meetings/events must be made at least 24 hours in advance of the scheduled start time.
EIT
Engineering IT audio/visual assistance and equipment may be requested through the EIT Help Desk. Please note that EIT services are not available outside of normal business hours (8:30am-4:30pm, Monday through Friday). If you require A/V assistance or equipment after hours or on the weekend, please contact EIT prior to your meeting/event at 301-405-1634 or eit-help@umd.edu.
Conference Room Access
Card swipe access will be granted by your University ID. In the event you are given a key it must be returned to the Dean's Office at the conclusion of your meeting/event. If your meeting/event ends after business hours, you must return all keys to the appropriate office by 10:00am the following weekday. Failure to return keys will result in a charge of $30.00 per key to your department.
Parking
The Dean’s Office does not validate parking! For any parking related questions, please contact your unit parking coordinator or the Department of Transportation Services (DOTS) at 301-314-7275.
Hours
The Clark Hall exterior doors are open from 8:00am-8:00pm, Monday through Friday. If your meeting/event is being held outside these hours or during the weekend, please email building security at bss@umpd.umd.edu (link sends e-mail).
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